Borough Minutes

Borough Council Meeting Minutes

August 9, 2010

President John Butterfield called the meeting to order at 7:00 PM with the following Councilors present: Ms. Holliday Giles, Mrs. Susan Naugle, Mr. Robert Krummerich, Ms. Alice Estrada, Mrs. Claire Lewis, Mr. Graham Weaver and Mayor William Troxell. Mr. Theodore Streeter and Mr. Michael Birkner were absent. Staff present included Manager Peter Marshall, Borough Secretary Sara Stull, Solicitor Harold Eastman, Chief Joseph Dougherty, Finance Director Ramona Overton and Planner Merry Bush.

Others present included Jill Rohrbaugh, Architecture Workshop, Hanover; Gene Golden, Gettysburg Signs Express, 35 York Street; Darlene Brown, PICPI-ACHA; John Spangler, Gettysburg Seminary; Clem Malot, Commonwealth Code Inspection Services; Judie Butterfield, 999 Sunset Avenue; Kathy Gilbert, 39 South Street, Stan Clark, 915 Fairview Avenue and Jennifer Mickelson, 228 Ridge Avenue.

Representing the press were Scot Pitzer of the Gettysburg Times, and Tim Prudente representing the Evening Sun.

Mr. Butterfield announced an executive session of the Gettysburg Borough Council was conducted at the Borough Council meeting held on Monday July 26, 2010 and the Borough Council Workshop meeting held on Tuesday, July 27, 2010 consistent with Section 708(a)(1) of the Sunshine Act.

Mr. Butterfield announced the Borough Council will conduct an executive session immediately prior to the Adjournment of this meeting consistent with Sections 708(a)(1) and 708(a)(4) of the Sunshine Act for the purposes of discussing matters involving the employment of Borough employees and to consult with its solicitor in connection with matters on which identifiable complaints are expected to be filed.

With no changes to the agenda, it was accepted as presented.

The July 26, 2010 minutes were approved as presented.

Citizens in attendance:

Gene Golden, Gettysburg Signs Express, expressed his disappointment that he didn't receive an apology from Mr. Butterfield since other citizens in attendance at the last meeting spoke longer and he was stopped after 7 ½ minutes.

Stan Clark, 915 Fairview Avenue expressed his concern that after the extensive work on the Peer - to - Peer Recreation Agreement that it isn't proceeding as planned. Now that the school district and other municipalities have decided not to enter into this agreement the taxpayers will be burdened with this.

Moved Ms. Giles, seconded Mr. Krumerich to accept the J. P Harris Tax Exonerations for tax years 2008 and 2009 as presented. Motion carried unanimously.

Moved Ms. Giles, seconded Mr. Krummerich to authorize the Finance Director to sign engagement letter with Smith Elliott Kearns to prepare the 2010 audit with the understanding that an RFP for the 2011 audit would be completed. Motion carried unanimously.

Moved Ms. Estrada, seconded Ms. Giles to approve the financial security for the completion of required improvements in connection with the development of the Lutheran Theological Seminary Historic Pathway project in the Borough of Gettysburg on certain real property of the Lutheran Theological Seminary at Gettysburg in the amount of $179,008.06 consistent with the certification of C. S. Davidson, Inc. Borough Engineers dated May 28, 2010 and in the form of an Irrevocable letter of credit to be issued by Adams County National Bank. Motion carried unanimously.

Moved Mr. Weaver, seconded Mrs. Naugle to authorize the Borough of Gettysburg to enter into a Memorandum of Land Development Agreement and a Stormwater Management Practices, Facilities, and Systems Maintenance and Monitoring Agreement with the Lutheran Theological Seminary at Gettysburg in connection with the development of the Lutheran Theological Seminary Historic Pathway project. Motion carried unanimously.

Moved Mr. Krummerich, seconded Ms. Giles to enact an ordinance amending Chapter 4, Part 1 and Chapter 5, Part 2 of the Code of Ordinances of the Borough of Gettysburg relative to building number requirements and further amending Chapter 5, Part 2 relative to fire extinguisher requirements. Motion carried unanimously.

Mrs. Naugle said this would be included in the upcoming newsletter informing citizens of the new requirements.

Moved Mrs. Naugle, seconded Mr. Krummerich to enact an ordinance amending Chapter 3 of the Code of Ordinances of the Borough of Gettysburg regulating the use of bicycles, skateboards and scooters in the Borough of Gettysburg and repealing Chapter 15, Part 9 of the Code of Ordinances which regulates the use of pedalcycles and skateboards in the Borough. YEA: Mrs. Lewis, Ms. Estrada, Mr. Krummerich, Ms. Giles, Mr. Butterfield, and Mrs. Naugle. NAY: Mr. Weaver. Vote passed 6-1.

Mr. Weaver expressed his concerns with Sections 107 and 108 of this ordinance. He noted it would be dangerous for pedestrians with people riding bikes on the sidewalks especially with 2 bikes riding abreast together. Also bikes emerging from an alley, driveway or building would be hazardous.

Mrs. Lewis said she thought 2 bikes riding abreast would be used more with an adult and child together making it more family friendly.

Mrs. Naugle agreed this offers more options for families to bike together. This will be useful for the bike path when developed.

Moved Ms. Estrada, seconded Mr. Krummerich to enact an ordinance amending Chapter 15, Part 2, Section 213 of the Code of Ordinances of the Borough of Gettysburg by adding East Water Street as a street where trucks are prohibited. Motion carried unanimously.

Jill Rohrbaugh presented Council with the bid tabulations and gave a brief review of the information. She was pleased with the bids received and pointed out the completion date is April 15, 2011 to keep within the timeline of the Energy Grant deadline of May 2011.

Moved Mr. Krummerich, seconded Ms. Giles to approve awarding the bids to the lowest responsible bidder after complete review. Motion carried unanimously.

Moved Mr. Krummerich, seconded Ms. Giles to approve all bills and payrolls for the month as presented. Motion carried unanimously.

At this time recess was called so that Council could begin its executive session.

Upon reconvening moved Ms. Estrada, seconded Ms. Giles that an increase of $2,500 in the annual salary of the Borough Secretary/Administrative Assistant be approved. Motion carried unanimously.

With no further business to come before Council, moved Ms. Giles, seconded Mr. Krummerich to adjourn the meeting at 8:30 pm.

Respectfully submitted,

Sara L. Stull

Borough Secretary